Accounting Software Built for Contractors and Tradesmen
Stop chasing invoices with spreadsheets. MyBusinessPortal.Cloud handles your invoicing, expenses, and job-cost tracking in one system — connected to the same jobs and crew data you already manage.
THE PROBLEM
It’s Friday afternoon and you still don’t know if last week’s job was profitable. Your invoices live in an email draft. Your materials receipt is in your truck. You quote jobs off gut feel because your numbers are always three steps behind your actual work. That gap between the job you finished and the money in your account is costing you more than you realize.
THE FIX
MyBusinessPortal.Cloud connects accounting directly to your jobs, crew, and CRM. The moment a job closes, invoicing triggers. Expenses attach to work orders. Labor costs pull from timesheets. You see profit per job — not just revenue — and you stop running your business off guesswork.
Quick Answer
What is contractor accounting software? Contractor accounting software connects your field operations — jobs, crew, materials — directly to invoicing, expense tracking, and profitability reporting. Unlike general accounting tools, it’s built around job costing: knowing what a specific job actually cost vs. what you billed for it.
Everything Your Books Need, Nothing You Don’t
Designed for trade businesses that bill by the job, manage variable crew costs, and need real-time financial clarity without a full-time bookkeeper.
Automated Invoicing
Generate and send professional invoices the moment a job is marked complete. No separate billing tool. No manual data entry. The job details are already there.
Job Costing
See labor, materials, and overhead costs per job — not just totals. Know exactly which jobs are making you money and which are bleeding margin before patterns become problems.
Expense Tracking
Attach expenses directly to work orders as they happen. Track materials, subcontractor costs, and equipment against individual jobs — not a generic ledger.
Labor Cost from Timesheets
Because MBP connects HR, scheduling, and accounting, labor costs pull from actual timesheet data. No reconciling hours from a separate system at month end.
Payment Tracking
Track which invoices are paid, overdue, or outstanding. Stop checking email threads to find out if a client paid. Your AR is visible at a glance.
Profitability Reporting
Run profit reports by job, by crew, by trade type, or by time period. Stop guessing where your business makes money — the data is already in the system.
47%
of small contractors undercharge because they can’t track true job costs in real time
11 hrs
average hours per week spent on manual invoicing and expense reconciliation in trade businesses
30+ days
average invoice-to-payment lag when invoicing isn’t automated at job completion
How MBP Accounting Works
No separate tool to learn. No CSV exports. Accounting runs inside the same system your crew already uses for jobs, scheduling, and HR.
Job Is Created in MBP
When a job is added — with crew assigned, materials noted, and schedule set — the accounting layer starts tracking costs from day one.
Costs Attach as Work Progresses
Labor pulls from crew timesheets automatically. Materials and subcontractor expenses are logged directly against the work order as they occur.
Job Closes, Invoice Fires
Mark a job complete and MBP generates the invoice with the correct billing details already populated. Send it directly to the client from the platform.
Payment Logged, P&L Updated
When payment comes in, mark it received. Your job-level profit and overall financial dashboard update instantly — no separate bookkeeping step required.
Why Contractors Choose MBP Accounting
Most accounting tools are built for retail or professional services. MBP is built for field work — where costs are variable, jobs are short-cycle, and you’re managing cash across a moving crew.
The Difference That Matters
In most accounting software, your financials and your job operations live in separate systems. In MBP, they’re the same system. When a tech logs hours in the field, your labor cost updates. When a job closes, your invoice generates. There’s no gap between what happened and what your books say — because they’re not two different places.
FAQs
Yes. Whether you’re running HVAC, electrical, plumbing, landscaping, or mixed-trade work, MBP tracks costs and revenue at the individual job level. You can run profitability reports filtered by job type, crew, or time period to see which parts of your business perform best.
General accounting tools handle transactions — they don’t know what a job costs until you manually enter it. MBP builds cost data as work happens: labor from timesheets, materials from work orders, job status from your schedule. The result is real-time job costing without a separate data entry step after the fact.
Yes. Job-level profitability is one of the core views in MBP Accounting. You see what each job billed, what it cost (labor + materials + overhead), and what the margin was — so you can make better decisions on estimating and pricing future work.
Yes. Because MBP connects HR, scheduling, and accounting in the same platform, hours logged by your crew flow directly into job cost calculations. You don’t reconcile timesheets against invoices at month end — the data is already linked.
Pricing is based on team size and which modules you need. Most contractor businesses find MBP significantly more cost-effective than running separate tools for scheduling, HR, and accounting. Book a demo and we’ll build a quote matched to your operation.
Yes. MBP runs on mobile, tablet, and desktop. You can review outstanding invoices, log payments, and check job-level profitability from your phone — whether you’re on site, driving between jobs, or reviewing numbers at the end of the day.
Simplify your business operations with MyBusinessPortal, offering real-time tracking and easy management of tasks, work hours, and more